Junior Accounts Receivable and Billing Specialist

Austin, TX

At Henna Chevrolet our employees are our most important asset and critical to our success.  Our Accounting department is now hiring for a Junior Accounts Receivable and Billing Specialist

The Junior Accounts Receivable and Billing Specialist ensures timely, accurate and consistent recording of dealership transactions in various areas of accounts payable and warranty transactions.

Essential Functions and Duties:

  • Maintain Customer Satisfaction at or above company standards
  • Reconcile and prepare daily cash deposit
  • Daily Processing of Cash Receipts
  • Daily Posting of ACH transactions and bank reconciliation
  • Deposit, Post and Reconcile Credit Account Payments from Statements
  • Reconcile and process daily credit card deposit
  • Enter finalized cash receipts and update receivable ledger
  • Research and process bad checks for collection
  • Maintain sales tax exempt information
  • Post accounts receivable statement payments to clear schedules
  • Record and maintain all 1099 information
  • Prepare accounts receivable statements with itemized charges and payments in a timely manner
  • Maintain Customer Name and Address records with updated information and credit limits
  • Verify and Record credit inquiries on existing credit accounts
  • Scan Parts Department Invoices for Electronic retrieval
  • Perform all month end closing tasks by 3rd workday of each month
  • Research and answer all receivable inquiries
  • Reconcile Schedules and prepare analysis of past due accounts
  • Back up Senior Account Receivable and Billing Specialist
  • Back up Phone Operator on Switchboard
  • Provide support for and cross train in other accounting office and finance positions
  • Other Accounts Receivable Duties as Assigned
  • Duties may evolve regularly; must be able to adapt easily to changing work environment
  • Team player with excellent cooperation and communication skills
  • Effective time management skills
  • Strong attention to detail and sense of urgency
  • Positive Attitude with a willingness to help others
  • Self-starter who accepts responsibility and takes initiative to perform in acceptable time frames
  • Understanding of Basic Accounting- familiar with debits and credits
  • Ability to quickly review, research and if necessary resolve variances
  • Computer Skills in MS Office Suite and 10 key calculator
  • High School Diploma or Equivalent Required
  • Ability to work FT (40+ hrs per week) Required
  • Accounting Experience Required
  • Must have a professional appearance and attitude
  • Prior Car Dealership Accounting Experience Preferred
  • Prior experience with DMS systems Preferred
  • Customer Service Experience Preferred
  • Climbing stairs (Office is located upstairs)
  • walking, bending, sitting 2/3 of time
  • kneeling, crouching, reaching with hands and arms
  • talking and hearing
  • lifting to 25 lbs
  • Full time, benefit eligible
  • Workdays- Monday thru Friday
  • Shift- Daytime
  • Pay- commensurate with experience between $16-$18 per hour
  • Remote Work- No
  • Availability- Immediate
  • 18 years old or older
  • Must be able to pass a drug test
  • Must be eligible to work in the US and provide documentation for I-9 purposes
  • Must have a valid driver’s license in state of residence
  • Must provide an acceptable Motor Vehicle Record

Knowledge and Skills:

Preferred Qualifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodation may be made to enable individuals to perform these essential functions.

Working Environment: indoor office/ cubicle, considerable use of telephone, computer and other office equipment

Position Details

Hiring Requirements

*Note: This may not be an exhaustive list of requirements and duties of the position.  While this list is intended to provide an overview of the position and an accurate reflection of the job, the company reserves the right to revise the functions should circumstances require it.